Support Assistant

Role: 

Support Assistant

Description:

We are seeking a professional, proactive individual with excellent administrative skills to provide a confidential, streamline service to the Executive Assistant. This role will be based at our head office.

Responsible to:

Executive Assistant

Location:

Ibstock, Leicestershire

Position:

Part time, Permanent (4 days per week)

Responsibilities:                 

• • Provide day-to-day administrative and general support to the Executive Assistant.
  • Respond positively and proactively to work issued directly by the Executive Team
  • Scheduling appointments and organising diary entries.
  • Setting reminders for meetings and appointments, act as ‘gatekeeper’ to meeting requests, ensuring adequate time allocation/travel time for meetings.
  • Assist with travel and hotel arrangements.
  • Taking notes at meetings, preparing the minutes and subsequently distributing to all participants.
  • For agreed stakeholders screen and action emails and telephone calls as instructed by the EA
  • Provide e-mail management support including organisation and filtering of e-mail inbox.
  • Assist with planning and delivery of corporate and special events
  • Produce, print, collate information, organise and ensure the distribution of papers/reports in advance of meetings and seminars.
  • Support with dealing with direct contact with customers.
  • Conduct relevant research on behalf of the EA.
  • Follow up on agreed action items from meetings.
  • Provide administrative support to associated businesses as required by the Executive Team.
  • Deputise for the EA in their absence.
  • File management including collating and filing expenses.

  This list is not exhaustive

Desirable Experience:

• Strong verbal and written communication skills is essential
• Excellent attention to detail.
• Excellent organisation and people management skills.
• Ability to prioritise and multitask efficiently.
• Ability to respect confidentiality whilst also acting with discretion and tact is essential
• Proficiency in Microsoft Office programs.   
• Full UK driving license is essential

Benefits:

• • 25 Days Holiday + Bank holidays
  • Bonus Scheme

  This list is not exhaustive

If you are interested in applying for this position, please email [email protected].